Administrative Assistant jobs in New York

Operations Administrator will work closely with most areas in the department and provide all operational support to the organization. The position requires efficiency, strong organizational skills and the ability to maintain confidentiality and the delivery of time-sensitive communication across departments and with our congregants.

Schedule: Full-time, non-exempt with overtime eligibility

• School Year Hours: Monday 12 PM-7 PM, Tuesday-Thursday 10 AM-7 PM, Friday 10 AM-4:30 PM, with occasional evening or weekend work as needed
• Summer Hours: Monday-Friday 9 AM-5:30 PM

This full-time position involves managing registration, coordinating programming logistics, and handling various administrative tasks for youth and family education initiatives. The Administrator will work closely with senior leadership, ensuring seamless operations and a positive experience for families and staff.

Our client is looking for a friendly and organized Front Desk Administrator to serve as the first point of contact for applicants, staff, and visitors while offering key support to our HR department. The ideal candidate will have strong communication skills, a professional attitude, and the ability to handle multiple tasks efficiently in a fast-paced environment.

• Coordinate logistics for meetings, conferences, and team events (e.g., room reservations, catering, A/V setup).
• Handle travel arrangements and expense reporting via Concur.
• Manage and prioritize senior team members' calendars, adapting to schedule changes.
• Assist with team projects, ensuring timely delivery of deliverables.
• Provide administrative support for the broader team as needed.

Our client is seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to a Real Estate and Hospitality group. The ideal candidate will be proactive, reliable, and skilled at managing competing priorities while maintaining confidentiality and professionalism.